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Alicia Jenelle Events / Uncategorized  / HIRING: JR. EVENT COORDINATOR/ADMIN – CONTRACT POSITION

HIRING: JR. EVENT COORDINATOR/ADMIN – CONTRACT POSITION

Hours: 3- 5 hrs/ week with room for growth (Mostly remote)

GENERAL POSITION OVERVIEW

We are seeking a fun and dynamic Event Coordinator/Administrative Assistant Contract Position to join our creative team during an exciting growth period. This position reports directly to our Creative Director, and will perform basic functions to support the operations of our office and online brand.

RESPONSIBILITIES INCLUDE (BUT NOT LIMITED TO):

  • Handling incoming emails, client callbacks and follow up
  • Upkeep of our business calendar, event management and working behind the scenes on day-to-day operations
  • Managing our social media platform
  • Assist in planning and producing events from conception through to completion while coordinating all project delivery elements within time limits
  • Conduct market research
  • Source new vendors
  • Generate orders and negotiate vendor contracts
  • Propose ideas to improve provided services and overall event quality
  • Organize facilities and coordinate all event details such as audiovisual, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, print & signage, staffing, etc.
  • Assist in developing event budgets
  • Ensure compliance with insurance, legal, health and safety obligations
  • Proactively handle any arising issues and troubleshoot any emerging problems leading up to and on the event day
  • Maintain and promote the Alicia Jenelle Events brand, reputation, and image
  • Some personal assistance to Alicia Jenelle, Creative Director

PREFERRED QUALIFICATIONS:

  • *Extremely* organized, detail-oriented, and able to prioritize tasks
  • Self-motivated and driven
  • Works well under pressure in a fast-paced, multi-tasking environment
  • Possesses excellent written and oral communication skills
  • Web-savvy: an avid blog reader, stays on top of content trends, loves Pinterest, understands social networking and digital media trends
  • Exceptional memory with an acute attention to details
  • Excellent listener and confident communicator
  • People person
  • Trustworthy and reliable
  • Humble; there is no job too big or too small
  • Work smarter, not harder”
  • Resourceful and self-sufficient; you do whatever it takes to get the job done
  • Effective; we can’t live without you

REQUIREMENTS

  • Proven experience in the event planning industry for of a minimum of 2 years
  • Portfolio of previously managed events
  • MS Office proficiency must be at an intermediate level; this specifically includes Outlook, Excel, Word, and PowerPoint. Advanced level preferred.
  • Adobe CS intermediate proficiency preferred; this specifically includes Illustrator and Photoshop
  • Willing to submit references from previous employers or clients
  • Post-Secondary Degree or Diploma in either Event Management, Hospitality, Business Management, Communications, Marketing, Design or any other related field
  • Able to work in Canada
  • Must have access to vehicle and laptop computer with all necessary programs

HOW TO APPLY

  1. Please submit your resume in PDF format along with a cover letter including a brief introduction to why you think you’re the best candidate for this position and a good fit at Alicia Jenelle Events
  2. Submit PDF’s only to: info@aliciajenelleevents.com with the subject line “AJE JR. EVENT COORDINATOR/ADMINISTRATIVE ASSISTANT – CONTRACT POSITION”
  3. Provide links to Instagram/Facebook account
  4. Provide links to blog, samples of work, linkedin, inspo boards, or any relevant material

 

Only successful candidates will be contacted and will be required to complete a short test project post-interview.

**This role is paid, we are a fun and dynamic creative company and contractual opportunities are available to those who are the right fit.**

If this sounds like just the role you’ve been hoping for, email your resume and tell us more about yourself!